BY-LAWS OF THE AUSTRALASIAN ASSOCIATION FOR INFORMATION SYSTEMS
(AAIS)
ARTICLE I: PURPOSE AND ACTIVITIES
SECTION
1. STATEMENT OF PURPOSE
The Australasian Association for Information Systems (AAIS) is a Chapter of
the Association for Information Systems (AIS) serving Australia, NZ and Oceania.
The goal of the Chapter is to promote the exchange of ideas, experiences, and
knowledge among scholars and professionals engaged in the development, management
and use of information and communications systems and technology.
SECTION
2. ACTIVITIES
The various activities of the Chapter are to promote the exchange of professional
communications among scholars and professionals responsible for education, design,
implementation, and management of information systems in both private and public
organizations. The activities of the Chapter include:
1. Providing a forum for those concerned with all aspects of information systems.
2. Providing an opportunity for the exchange of ideas concerning management
of information systems with member counterparts.
3. Conducting programs and conferences for the benefit of members.
4. Providing a means for critical examination of the problems and opportunities
involved in management information systems.
5. All those approved by the constitution of the AIS.
6. Additional activities as approved by the Executive Board of the Chapter.
SECTION
1. MEMBERSHIP CLASSES
AAIS shall provide all classes of membership as contained in Article II of the
constitution of AIS. All members of AAIS shall be members of AIS upon payment
of appropriate dues.
SECTION 2. DUES.
The Executive Board shall have the authority to determine AAIS dues and other
payments to be made by the members of the Chapter from time-to-time. The dues
of each member of AAIS shall be paid as determined by the Executive Board of
AAIS. AAIS dues and other payments will be collected by the Treasurer of AAIS.
SECTION 3. MEMBER RIGHTS.
Each regular member shall have the right to vote, participate in all AAIS and
AIS activities, and hold office in AAIS and AIS.
SECTION 4. LIABILITY OF MEMBERS
The members of the Chapter shall not be liable for the debts and obligations
of the AAIS nor of AIS.
ARTICLE III:
MEETINGS OF MEMBERS
SECTION
1. ANNUAL MEETING/CONFERENCE
An annual meeting shall be held to install officers and to conduct such business
as required. The annual meeting will take place before, during or after the
Australasian Conference on Information Systems (ACIS). The time, location, and
other details of the meeting shall be determined by the Executive Board and
communicated to the membership.
SECTION
2. NOTICE OF MEETINGS
A written or other notice stating the place, time, date, and hour of the meeting
shall be delivered to the membership prior to the meeting. If mailed, such notice
shall be deemed delivered when deposited with the Australia Post, addressed
to the member at the address as it appears on the records of the association
with postage thereon paid. If e-mailed, such notice shall be deemed delivered
to an appropriate Internet post office, addressed to the member at the e-mail
address as it appears on the records of the association.
SECTION
3. QUORUM
Prior notice of a meeting having been given, 10% of AAIS members shall constitute
a quorum.
SECTION
4. VOTING
Any person who is a current member of the Chapter shall be entitled to one vote
on business pertaining to the Chapter. Decisions shall be by a majority of those
participating and eligible to vote. On matters of general business, voting may
be conducted by any means chosen by the Executive Board, including electronic
mail. In regard to the election of officers, voting may be conducted by any
means chosen by the Election Committee, including electronic mail. In regard
to both election of officers and matters of general business, all members who
are eligible to vote have both absentee and proxy voting rights.
SECTION
1. MEMBERS OF THE EXECUTIVE BOARD
The Executive Board shall consist of the officers of the Chapter, and the past
president of the Chapter, and the Directors as appointed per Article V.2, and
other ex-officio members as determined by the Executive Board for a period determined
by that Board. The president of the Chapter shall serve as the chair of the
Executive Board. Until a past president is available, the membership shall elect
a voting member as an at-large position on the Executive Board.
SECTION
2. DUTIES OF THE EXECUTIVE BOARD
The Executive Board shall serve as the governing authority of the Chapter. The
property, business, and affairs of the Chapter shall be managed by the Executive
Board. The Executive Board may exercise all such powers of the Chapter as defined
by law or these by-laws.
The Executive Board shall, in furtherance, but not in limitation of its powers,
have the authority and power to:
1. Represent the members of the Chapter for all matters, internal and external.
2. Establish policies and practices for the Chapter.
3. Approve broad arrangements for all Chapter activities.
SECTION
3. MEETINGS OF THE EXECUTIVE BOARD
There shall be at least one annual meeting of the Executive Board. Additional
meetings may be called by the chair or at least three members of the Executive
Board. The meetings will be held at the time, place and manner designated by
the chair. Notice of the meetings will be given in writing or verbally at least
seven (7) days before the meeting. Other methods of meeting in addition to face-to-face
may be used.
SECTION
4. QUORUM
Presence of more than one-half of the members of the Executive Board shall constitute
a quorum for the transaction of business at any meeting of the Executive Board.
SECTION
5. VOTING
Decisions shall be by a simple majority of those present and voting.
ARTICLE V:
OFFICERS AND MEMBERS OF THE BOARD
SECTION
1. OFFICERS.
The officers of the Chapter shall consist of the President, the Secretary and
the Treasurer. The officers shall be elected by the members of the Chapter at
the annual meeting of the members. The election of officers will be staggered
with the president being elected in one year and both the Secretary and Treasurer
being elected in the following year. Each officer shall serve from the date
of the annual meeting for a term of two years and until their respective successors
assume office. No person may hold any two offices at the same time. The officers
of the Chapter shall be members of AAIS and AIS in good standing.
SECTION
2. DIRECTORS.
There shall be three special directors of the Chapter: the Events Director,
the Publications Director and the Affiliations Director. The Events Director
will be responsible for promoting events consistent with the purposes of the
Chapter and ensuring that members are informed of such events. The Publications
Director shall be responsible for promoting publications consistent with the
purposes of the Chapter. In particular, the Publications Director shall promote
the Australian Journal of Information Systems (AJIS) and assist the editor of
AJIS where appropriate. The Affiliations Director will be responsible for maintaining
contact with related professional bodies in the region. The Affiliations Director
will communicate any relevant information about the activities or publications
of those professional bodies to the Events and Publications Director. The association
between the AAIS and any other professional body does not constitute a formal
affiliation between that professional body and the AIS, except where the AIS
has already established an affiliation with that body.
In the event that additional directors are deemed to be necessary by the membership
of AAIS at the annual meting, additional directors of the Chapter may be appointed.
Each director shall serve from the date of the annual meeting at which they
are elected for a term of two years and until their respective successors assume
office.
SECTION
3. PAST PRESIDENT
The Past President shall also be a voting member of the Executive Board, providing
continuity in the administration of the Chapter.
SECTION
4. NOMINATION
An Election Committee, chaired and selected by the Past-President, shall call
for nominations and conduct the election of officers. Nominations may be made
by any member eligible to vote, providing the nominee gives his or her consent.
SECTION
5. ELECTION
The annual election of the Chapter officers (and for any at-large directors
of the Executive Board) will be held during the annual meeting of the Chapter
by a method to be chosen by the Election Committee. Each voting member, as describe
in III.4 above, shall be entitled to one vote. Voting shall be conducted in
a manner deemed appropriate by the Election Committee. Each position shall be
filled by the nominee receiving the most votes cast.
SECTION
6. REMOVAL
Any officer or member of the Executive Board may be removed by the vote of the
majority of the voting members at a Chapter meeting or by Postal or e-mail vote.
Such a vote must be recommended and scheduled by the Executive Board. Notification
to the voting members that an election will be conducted for removal of an officer
or member of the Executive Board must be made no less than seven (7) days prior
to the vote being taken.
SECTION
7. RESIGNATIONS
Any officer or member of the Executive Board may resign at any time by giving
written notice, including e-mail, to the President or Secretary of the Chapter.
Such resignation shall take effect at the time specified therein; and, unless
otherwise specified therein, the acceptance of such resignation shall not be
necessary to make it effective.
SECTION
8. VACANCIES
Any vacancy occurring in the elected offices for any reason shall be filled
by appointment by the President with the approval of the majority of the Executive
Board. Such appointment shall continue until the next annual meeting. In the
event that a vacancy occurs in the first year of a two-year term, the person
elected at the next annual meeting shall serve a term of only one year, to restore
the pattern of staggered elections.
SECTION
9. DUTIES OF THE PRESIDENT
The President shall be the chief executive officer of the Chapter. The President
shall perform all duties that pertain to the office of the President and that
may be assigned by the Executive Board. In furtherance, but not in limitation
of the office, the President's primary duties shall be:
1. Preside over all meetings of the members of the Chapter.
2. Call and preside over all Executive Board meetings.
3. Designate all committees and their chairpersons.
4. Supervise all other officers of the Chapter and see that their duties are
properly performed.
5. Accept and receive donations, gifts, devises and bequests.
6. Coordinate the Chapter's activities and conduct any necessary business with
external organizations.
7. Ensure that all orders and resolutions of the Executive Board are placed
into effect.
8. Submit a report of the operations of the Chapter for the preceding year at
the annual general meeting.
SECTION
10. DUTIES OF THE SECRETARY
The Secretary shall be the administrative officer of the Chapter and shall perform
all duties that pertain to the office of Secretary and that may be assigned
by the President and the Executive Board. In furtherance but not in limitation
of the office, the Secretary's primary duties shall be to:
1. Keep minutes of the business meetings.
2. Attend the sessions of the Executive Board and act as clerk thereof and record
all the acts and notes and the minutes of all proceedings in a book to be kept
for that purpose.
3. Notify members and the Executive Board of all meetings.
4. Perform other duties as may be from time to time assigned by the President.
5. Review all applications for membership and maintain a membership roster.
SECTION
11. DUTIES OF THE TREASURER
The Treasurer shall be the financial officer of the Chapter and shall perform
all duties that pertain to the office of Treasurer and that may be assigned
by the President and Executive Board. In furtherance but not in limitation of
the office, the Treasurer's primary duties shall be to:
1. Collect monies.
2. Keep full and correct account of receipts and disbursement in the books belonging
to the Chapter.
3. Deposit the funds of the Chapter in a bank with the concurrence of the Executive
Board.
4. Dispose of funds of the Chapter as ordered by the Executive Board, taking
proper vouchers for such disbursements.
5. Render to the President and members of the Executive Board, whenever they
request it, an account of the financial condition of the Chapter.
6. Prepare and file all financial reports required by statute.
SECTION
12. DUTIES OF THE PAST-PRESIDENT
The immediate Past-President of the Chapter shall serve as a voting member of
the Executive Board and as the chair of the Election committee. The Past President
will assist the President as required and chair annual and special meetings
in the absence of the President.
SECTION
1. SPECIAL COMMITTEES.
The President may establish and appoint special committees, not having and exercising
the authority of the Executive Board, to aid and assist the President and the
Executive Board in the management of the affairs of the Chapter.
SECTION 2. ELECTION COMMITTEE.
Prior to the annual election of officers and directors, the Past-President with
the consent of the Executive Board, shall appoint at least two (2) additional
members to an Election Committee chaired by the Past-President. This Committee
will consist of voting members of the Chapter. This committee will prepare a
slate of nominees for Chapter offices and conduct the subsequent annual election
of officers and directors of the Chapter according to the processes and procedures
set out in preceding sections.
SECTION 1. FISCAL YEAR.
The fiscal year of the Chapter shall be from July 1 to June 30.
SECTION 2. FUND DEPOSITS.
All funds of the Chapter shall be promptly deposited in qualified bank accounts
established in the Chapter's name. Any funds acquired by the Chapter shall be
clearly marked for and deposited to the account of the Chapter. Funds of the
Chapter shall not be co-mingled with the funds of the AIS or any other entity.
SECTION 3. FUND DISBURSEMENTS.
The assets and income of the organisation shall be applied solely in furtherance
of its above-mentioned objects and no portion shall be distributed directly
or indirectly to the members of the organisation except as bona fide compensation
for services rendered or expenses incurred on behalf of the organisation.
All disbursements of funds of the Chapter shall be made by checks signed by
the Treasurer or, in the event the Treasurer is unavailable, by the President.
SECTION 4. TREASURER'S REPORT.
The Treasurer shall provide to the Executive Board's meeting a written report
of the Chapter's financial status, which any member of the Chapter may inspect
upon request. The Treasurer's accounts shall be audited annually at the end
of the fiscal year by an independent representative appointed by the Executive
Board.
SECTION 5. DISSOLUTION.
In the event of the organisation being dissolved, the amount that remains after
such dissolution and the satisfaction of all debts and liabilities shall be
transferred to another organisation with similar purposes which is not carried
on for the profit or gain of its individual members.
SECTION 6. LIABILITIES.
AIS shall not be responsible for any liabilities incurred by AAIS.
These by-laws may be altered, amended, or repealed, and new and other by-laws may be adopted by resolution or resolutions duly adopted by a majority of the Executive Board present in person, and submitted to and duly adopted by a two-thirds vote the voting membership present and voting at any meeting of the Chapter, with proper advance notice of such vote to members. In addition, changes to the Bylaws shall be consistent with “Bylaw 8. SUBDIVISIONS section, 6. Changes in Bylaws” of the Bylaws of the AIS.
http: aais.it.uts.edu.au/bylaws.html last updated 17 sept 2006 by jim@it.uts.edu.au